The PIC Circular is a key document for the implementation of the Convention is issued every six months to provide all Parties with the information which must be circulated by the Secretariat in line with Articles 4, 5, 6, 10, 11 and 14 of the Convention. It is published in June and December in English, French and Spanish.
The Circular is a key document in the implementation of the Rotterdam Convention both for the operation of the Prior Informed Consent (PIC) procedure and as a mechanism for the exchange of information on hazardous chemicals.
The Content is structured with an introductory text and five appendices.
The introduction describes the operation of the Prior Informed Consent procedure and the information exchange for each of the relevant Articles of the Convention. It also provides information on any decisions taken by the Conference of the Parties and affecting the operation of the PIC procedure, as the addition of new chemicals to Annex III of the Convention.
Moreover it provides other type of information such as: information on domestic regulatory actions taken by Parties that substantially restrict one or more uses of a chemical, status of ratification and documents available under the Rotterdam Convention to support its implementation. In addition, it is foreseen that the PIC Circular could be used to transmit requests for information by Parties on the transit movements of Annex III chemicals through their territory.
Appendices I and II of the Circular inform Parties of all summaries of the notifications of final regulatory actions to ban or severely restrict a chemical and of incidents involving pesticide formulations causing problems under the conditions of use, received by the Secretariat.
Appendix IV provides Parties with a compilation of all the import responses submitted by Parties for chemicals listed in Annex III. It also includes a list of those Parties that have failed to submit an import response for each chemical. The PIC Circular is the official mechanism for transmitting the import decisions for chemicals in Annex III to Parties and is a key reference for exporting Parties in meeting their obligations under Article 11. A list of the contact details for DNAs is circulated with the PIC Circular in order to facilitate contacts between individual DNAs.
Appendix V of the PIC Circular includes a comprehensive list of every notification of final regulatory action found to meet the information requirements of Annex I received by the Secretariat since September 1998. Interested Parties may contact the designated national authority (DNA) in the country that submitted the notification of final regulatory action or the proposal for a severely hazardous pesticide formulation for additional information on the individual chemicals.
A Users’ Guide has been developed to assist DNAs in the consultation of the PIC Circular and you can download it here in Arabic, English, French , Russian and Spanish.